-We collect personal data including applicant and tenant information such as name, address, SSN,
driver's license number, employment details, financial data, lease details, and communications.
-We use this data to evaluate rental applications, administer leases, collect rent, coordinate
maintenance, and comply with legal obligations.
-We may share personal data with Buildium (our property management software provider), payment
processors, tenant screening services, and contractors performing authorized services.
-We do not sell sensitive personal data.
-You may request access, correction, deletion (where legally permitted), or a copy of your data by
contacting us at the email listed above.
-We implement reasonable safeguards to protect personal data and require vendors to maintain
confidentiality.
Data Retention Schedule
Lease files 7 years after lease termination
Rental applications (not accepted) 3 years
Financial records (rent, deposits) 7 years
Maintenance logs 3 years
Tenant screening reports Per applicable federal/state law requirements
Copyright © 2024 Maine Rental Services - All Rights Reserved.
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